How to Conduct a Proper Move-Out Inspection Before a Unit Turn

Why the Inspection Sets the Tone

Everything downstream of a unit turn — scope, timeline, budget, documentation — flows from the move-out inspection. A rushed or undocumented inspection leads to change orders, disputes, and delays. A thorough inspection with photos produces a clear scope that your make-ready team can execute without guesswork.

What to Document Room by Room

Entry & Living Areas

• Wall condition — holes, scuffs, crayon/marker marks beyond normal wear
• Flooring — carpet stains, LVP damage, tile cracks
• Doors — hardware function, surface damage, threshold condition
• Windows — broken glass, damaged blinds, lock function
• Light fixtures — bulbs, covers, function

Kitchen

• Appliance condition — range burners, oven interior, refrigerator seals
• Cabinet interiors — damage, missing hardware, drawer function
• Sink and faucet — drips, spray head function, drain speed
• Exhaust fan — function, filter condition

Bathrooms

• Caulk condition around tub, shower, and sink
• Grout condition — staining, cracking
• Toilet — function, running, seat condition
• Vanity — hardware, drain, under-sink condition

Photo Documentation Requirements

Every item noted in the inspection should have a dated photo. This is your evidentiary record for security deposit deductions and your scope document for the make-ready crew. Without photos, you have a verbal account; with photos, you have documentation.

Translating the Inspection into a Scope

After the inspection, the scope should categorize work into: paint (specify rooms/areas), flooring (specify type and rooms), repairs (list each item), cleaning (specify standard), and punch (final walkthrough items). A clear scope = a faster turn.

Ark Facility Solutions handles complete unit turns for multifamily communities across Western NC — inspection coordination, full make-ready scope, licensed trades, and photo documentation from start to finish. Learn about our unit turn services or view our full multifamily facility offerings.